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NIH and VA address pain and related conditions in U.S. military personnel, veterans, and their families

Thirteen research projects totaling approximately $21.7 million over 5 years will explore nondrug approaches to managing pain and related health conditions such as post-traumatic stress disorder (PTSD), drug abuse, and sleep issues. The effort seeks to enhance options for the management of pain and associated problems in U.S. military personnel, veterans, and their families.

 

Thirteen new studies will address pain with non-drug approaches.

The National Institutes of Health’s National Center for Complementary and Alternative Medicine (NCCAM) and National Institute on Drug Abuse (NIDA) and the U.S. Department of Veterans Affairs (VA) Health Services Research and Development Division provided funding for this initiative. The research projects are located at academic institutions and VA medical centers across the United States.

“Pain is the most common reason Americans turn to complementary and integrative health practices,” said Josephine P. Briggs, M.D., Director of NCCAM. “The need for nondrug treatment options is a significant and urgent public health imperative. We believe this research will provide much-needed information that will help our military and their family members, and ultimately anyone suffering from chronic pain and related conditions.”

A 2011 Institute of Medicine (IOM) report states that nearly 100 million American adults suffer from chronic pain at a cost of $635 billion per year and notes a need for a cultural transformation to change this problem. Chronic pain disproportionately affects those who have served or are serving in the military. A June 2014 report in JAMA Internal Medicine showed an alarmingly high rate of chronic pain—44 percent—among members of the U.S. military after combat deployment, compared to 26 percent in the general public.

“Unless the ‘cultural transformation’ called for by the IOM begins in earnest, our nation faces additional crises in the future. Many service members and veterans with pain also have comorbid conditions such as posttraumatic stress syndrome or traumatic brain injury,” a commentary in the journal said. “Many of them are at risk for a lifetime progression of increasing disability unless the quality, variety, and accessibility of evidenced-based ‘self-management’ skills are improved. Without more effective and less costly approaches to pain management, the estimated costs of care and disability to the country will approach $5 trillion.”

One co-author of the commentary is Eric B. Schoomaker, M.D., Ph.D., a retired U.S. Army lieutenant general who is a scholar-in-residence and Distinguished Professor of Military and Emergency Medicine at the Uniformed Services University of the Health Sciences, Bethesda, Maryland, and is a member of NCCAM’s Advisory Council. The other is Wayne B. Jonas, M.D., a retired U.S. Army lieutenant colonel who is president of the Samueli Institute, a nonprofit organization in Alexandria, Virginia, with a mission that includes applying academic rigor to research on healing, well-being, and resilience; and translating evidence into action for the U.S. military and large-scale health systems.

Pain is not the only issue. According to the JAMA Internal Medicine report, 15 percent of U.S. military post-deployment use opioids, compared to 4 percent of the general public. Drugs such as opioids that are available to manage chronic pain are not consistently effective, have disabling side effects, may exacerbate pain conditions in some patients, and are often misused. According to NIDA, an estimated 52 million people (20 percent of those aged 12 and older) have used prescription drugs for nonmedical reasons at least once in their lifetimes.

“Prescription opioids are important tools for managing pain, but their greater availability and increased prescribing may contribute to their growing misuse,” said Nora D. Volkow, M.D., Director of NIDA. “This body of research will add to the growing arsenal of pain management options to give relief while minimizing the potential for abuse, especially for those bravely serving our nation in the armed forces.”

Read about the researchers and descriptions of the thirteen projects.

This work is supported by the following grants: DA038971, AT008347, AT008399, AT008427, AT008336, AT008448, AT008404, AT008422, AT008423, AT008387, AT008349, HX001704, AT008398.

For b-roll, other visuals, and to arrange interviews, contact the NCCAM Press Office at 301-496-7790 ornccampress@mail.nih.gov.

VA Research has been contributing to improvements in the lives of veterans and all Americans since 1925. The program, part of the nationwide VA health care system, is unique because of its focus on health issues that affect U.S. veterans. To learn more about VA Research, visit http://www.research.va.gov .

NCCAM’s mission is to define, through rigorous scientific investigation, the usefulness and safety of complementary and alternative medicine interventions and their roles in improving health and health care. For additional information, call NCCAM’s Clearinghouse toll free at 1-888-644-6226, or visit the NCCAM website at http://nccam.nih.gov/.

NIDA is a component of the National Institutes of Health, U.S. Department of Health and Human Services. NIDA supports most of the world’s research on the health aspects of drug abuse and addiction. The Institute carries out a large variety of programs to inform policy and improve practice. Fact sheets on the health effects of drugs of abuse and information on NIDA research and other activities can be found on the NIDA home page at http://www.drugabuse.gov.

About the National Institutes of Health (NIH): NIH, the nation’s medical research agency, includes 27 Institutes and Centers and is a component of the U.S. Department of Health and Human Services. NIH is the primary federal agency conducting and supporting basic, clinical, and translational medical research, and is investigating the causes, treatments, and cures for both common and rare diseases. For more information about NIH and its programs, visit www.nih.gov.

Medicare Advantage enrollment at all-time high; premiums remain affordable

Date: 2014-09-18

Seniors and people with disabilities will have continued access to a wide range of Medicare health and drug plans in 2015; CMS reports $12 billion in prescription drug savings
Today, the Centers for Medicare & Medicaid Services (CMS) announced that more people with Medicare will have access to higher quality Medicare Advantage (MA) plans, and for the fifth straight year, enrollment is projected to increase to a new all-time high, while premiums remain affordable.
The average MA premium submitted by health plans for 2015 would increase by $2.94 next year, to $33.90 per month. However, CMS estimates the actual 2015 MA average premium will increase by only $1.30, as more beneficiaries elect to enroll in lower cost plans. The vast majority of MA enrollees will face little or no premium increase for next year with 61 percent of beneficiaries not seeing any premium increase at all.
“Since the Affordable Care Act was enacted, enrollment in Medicare Advantage plans is now at an all-time high, and premiums have fallen,” said CMS Administrator Marilyn Tavenner. “Seniors and people with disabilities are benefiting from a transparent and competitive marketplace for Medicare health and drug plans.”
More MA plans will offer supplemental benefits that traditional Medicare beneficiaries value, such as dental and vision benefits. Access to the MA program remains strong, with 99 percent of beneficiaries having access to a plan. Between 2010 when the Affordable Care Act was enacted and 2015, enrollment in MA plans is expected to increase 42 percent and premiums will have decreased by 6 percent.

MA quality continues to improve as approximately 40 percent of MA contracts will receive four or more stars for 2015, an increase of around 6 percent from 2014. About 60 percent of MA enrollees are currently enrolled in plans with four or more stars for 2015, an increase of approximately 31 percent compared to the percentage in four or five star plans based on 2012 ratings. CMS calculates star ratings from 1 to 5 (with 5 being the best) based on quality and performance for Medicare health and drug plans to help beneficiaries, their families, and caregivers compare plans.
Earlier this year, CMS announced that the average estimated basic Medicare prescription drug plan premium in 2014 is projected to be $32 per month. Because of the Affordable Care Act, people with Medicare are seeing reduced costs through both savings on covered brand-name and generic drugs and having access to certain preventive services at no cost sharing. Since the passage of the Affordable Care Act, more than 8.3 million people with Medicare have saved over $12 billion on prescription drugs through July 2014, an average of $1,443 per beneficiary. The Affordable Care Act closes the “donut hole” over time. In addition, in 2014 through July, an estimated 18.6 million people with traditional Medicare took advantage of at least one preventive service with no cost sharing, and more than 2.6 million took advantage of the Annual Wellness Visit.
The Annual Open Enrollment period for Medicare health and drug plans begin on October 15, and ends December 7. Each year, plan costs and covered benefits can change. Medicare beneficiaries should look at their Medicare coverage choices and decide what options best meet their needs. Beneficiaries who need assistance can visitwww.medicare.gov, call 1-800-MEDICARE, or contact their State health Insurance Assistance Program (SHIP).
For more information on Medicare Open Enrollment and to compare benefits and prices of 2015 Medicare health and drug plans, please visit: http://www.cms.gov/Center/Special-Topic/Open-Enrollment-Center.html.
For state-by-state information on discounts in the donut hole, please visit: http://downloads.cms.gov/files/Summary-Chart_2010-July-2014.pdf.
For state-by-state information on utilization of preventive services at no cost sharing to beneficiaries in Medicare, please visit: http://downloads.cms.gov/files/State-Level-Preventive-Services_YTD-2014_July-2014.pdf.

source: http://cms.gov/Newsroom/MediaReleaseDatabase/Press-releases/2014-Press-releases-items/2014-09-18.html?DLPage=1&DLSort=0&DLSortDir=descending

Health care law saves consumers money, provides more resources to states

Health and Human Services Secretary Sylvia M. Burwell today released a new report showing that in 2013 alone, consumers benefitted from $1 billion in savings from lower than originally requested health insurance rates. This includes $290 million in savings for individuals and families, and $703 million in savings for small employers. Combined with refunds consumers received because of the 80/20 rule, consumers saved more than $2.8 billion in 2012 and 2013. Secretary Burwell also announced roughly $25 million in rate review grant awards to 21 states.
The Affordable Care Act is bringing greater scrutiny and accountability to health insurance premium increases, resulting in big savings for consumers. Because of the law’s “rate review” provision and state efforts, consumers are continuing to benefit from lower than requested premium increases.
“Before the Affordable Care Act, consumers regularly faced significant annual premium increases,” said Secretary Burwell. “In 2013 alone, we see that rate review programs saved consumers approximately $1 billion while providing them with the information they need to get the care they deserve.”
Before the Affordable Care Act, annual premium increases were often in the double digits. Insurance companies were able to raise premiums without explaining their actions to regulators or the public or justifying the reasons for their high rates to consumers. Now, the law requires insurance companies in every state to publicly justify any rate increase of 10 percent or more. Consistent with previous years since the rate review provision went into effect, today’s report shows that the implemented rate increases were smaller than what was originally requested across both the individual and small group markets.
The Affordable Care Act provides states with Health Insurance Rate Review Grants to enhance their rate review programs and bring greater transparency to the process. Today’s awards will continue to support state efforts to enhance their review of health insurance rate increases, educate consumers, help hold insurance companies accountable, and to scrutinize medical pricing data. States getting these awards include: Arizona, Arkansas, California, Delaware, Hawaii, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, Oregon, Rhode Island, Utah, Vermont, Washington, and Wisconsin. These grants are also supporting data centers that, among other activities, expand the availability of medical pricing information available to consumers, businesses, and entrepreneurs.
Rate review is one of many initiatives in the health care law aimed at saving money for consumers and it works in conjunction with the 80/20 rule. The 80/20 rule, also known as the Medical Loss Ratio (MLR) rule, requires insurers to spend at least 80 percent of premium dollars on patient care and quality improvement activities. If insurers spend an excessive amount on profits and red tape, they owe a refund back to consumers. The combined amount of refunds and lower than originally requested rates resulted in more than $2.8 billion in savings for consumers in 2012 and 2013.
The rate review report released today is available at:http://aspe.hhs.gov/health/reports/2014/RateReview/rpt_RateReview.pdf
Information on the states receiving rate review grant awards today is available at:http://www.cms.gov/CCIIO/Resources/Rate-Review-Grants/index.html
General information about rate review is available at: http://www.cms.gov/CCIIO/Programs-and-Initiatives/Health-Insurance-Market-Reforms/Review-of-Insurance-Rates.html
source: http://www.hhs.gov/news/press/2014pres/09/20140919a.html

CMS update on consumers who have data matching issues

Date: 2014-09-15

Of 966,000 individuals with citizenship or immigration data matching issues as of May 30th, 851,000 are now closed or in progress, a reduction of 88 percent
Of 1.2 million households with income data matching issues as of May 30th, 897,000 households are now closed or in progress; consumers will be getting letters this week asking for information
The Centers for Medicare & Medicaid Services (CMS) is committed to assisting consumers and protecting taxpayers by helping to ensure those who are enrolled in Marketplace coverage meet the eligibility requirements. As CMS prepares for the next Marketplace open enrollment period beginning on November 15, it is resolving data matching issues that occurred during the first year so that its records are accurate before the renewal process begins, and so that consumers have the information they need about their coverage. Throughout this process CMS has worked to maintain coverage for those who have sought it in the Marketplace, while meeting its obligation to the taxpayer to spend its dollars wisely.
Today, the Federal Health Insurance Marketplace (Federal Marketplace) began sending notices to consumers who have an income-related data matching issue. Individuals who do not respond to numerous previous attempts to contact them by September 30, 2014 may see the costs of their coverage change. For instance, this may impact the cost of their monthly premium, deductibles, copays, and co-insurance, and even their tax bill or refund during filing season.
“The Affordable Care Act is working for millions of Americans who are able to access quality health coverage at a price they can afford. In fact, most individuals who selected a plan with tax credit in the Federal Marketplace are paying less than $100 a month in premiums,” said CMS Administrator Marilyn Tavenner. “We are committed to keeping coverage affordable for the millions of Americans who depend on it, and to doing so in an efficient, transparent way that protects taxpayers. It’s critically important that consumers who still owe income-related documents to the Marketplace send them in by September 30 so we can continue to hold down their costs. We are pleased that the number of individuals who were at risk of losing their Marketplace coverage, or seeing changes in their costs because of data matching issues has been dramatically reduced in the last three months.”
Consumers often have more up-to-date information than what’s in CMS data sources. For example, the Marketplace verified income by checking 2012 tax return information, but a consumer could have switched jobs since those returns were filed. Just because CMS is double-checking data and requesting more documentation, doesn’t mean that a consumer has provided false information or that he or she is ineligible for help paying for coverage or health services – it simply means that the information on their application doesn’t match what’s in trusted data sources and therefore has to be verified.
On May 30, there were roughly 1.2 million households with income-related data-matching issues. This represents about 1.6 million people. We’ve made significant progress since then based on an extensive outreach campaign and enhanced operational effectiveness. As of September 14, approximately 467,000 household income data-matching issues have been closed and an additional 430,000 are currently in the process of being resolved. There are still about 279,000 households with unresolved income-related data-matching issues that haven’t sent in supporting information, representing 363,000 individuals. CMS will send letters starting today to individuals who, if they do not send in supporting documents by September 30, may see their costs change.
Income-related data matching notices are being sent in English and Spanish and will provide straightforward instructions on how consumers should submit the necessary information to the Marketplace to help keep their costs down. Those individuals receiving a letter referencing September 30 should log into their HealthCare.gov account and select their current application to upload their documents. They can also mail their information to our consumer center. To facilitate timely processing, consumers mailing in a copy of their documents should include the bar code page from the notice with their documents. Consumers may also contact our call center at 1-800-318-2596 to see what documents they need to submit and check whether the Federal Marketplace has received their information.
A network of partners, local assistors and other stakeholders including community health centers are actively communicating and engaging consumers to help them keep their health insurance and eligibility for financial assistance. Consumers may contact one of our partners in their community to get one-on-one help. To find one of these local partners, visit Find Local Help on HealthCare.gov.
Today, CMS is also providing an update on individuals with citizenship and immigration data matching issues. In August, we sent letters to about 310,000 Federal Marketplace consumers who had not submitted any outstanding citizenship or immigration documents after numerous requests. We’ve made progress in resolving these cases. We received hundreds of thousands of documents in response to the September 5th deadline resulting in a decrease from 966,000 as of the end of May to 115,000 as of September 14. To date, 115,000 individuals with citizenship and immigration data matching issues have not responded to our numerous contacts and will be receiving notices saying their last day of Federal Marketplace coverage is September 30, 2014. Those who submit information that confirms their eligibility after the deadline may be eligible for a special enrollment period to enroll in coverage.
For more helpful tips and the steps these consumers need to take,

Source: https://www.healthcare.gov/blog

http://cms.gov/Newsroom/MediaReleaseDatabase/Press-releases/2014-Press-releases-items/2014-09-15.html

‘Serious’ Attempts to Capture Patient Copays at Your Medical Practice

Last week’s discussion of the ethical and contractual considerations when patient copayments are routinely forgiven left on unanswered question: “What efforts to collect coinsurance payments are required of you, in keeping with you obligations to the patient and the insurance plan.” In a recent case filed in Houston federal court, North Cypress Medical Center v. Cigna, 4:09-cv2556, an insurance plan refused to pay between $20 million and $30 million in out-of-network hospital charges because the medical center did not seriously attempt to collect coinsurance payments from patients.
The controversy centered on language in the insurance contract to the effect that Cigna would not be obligated to pay any amount for which the patient was not obligated to pay. At the time of admissions, the medical center informed patients that the patient would remain responsible for any amounts which were not covered by insurance. In other words, the patient actually incurred the debt and was obligated to pay it. However, Cigna sent out 62 survey letters to patients and 27 reported that if they were billed at all, the amount of the bill was closer to the “in-network” rates. Cigna argued that it does not matter that some patients sign forms stating they are responsible for the bill, if in reality, the patient was never under any serious threat of collection activities. The court sided with Cigna and the case is being appealed.
The court did not state what collection efforts would have changed the outcome, but seemed to be persuaded by two factors:
1. The medical center ignored the “in-network/out of network” cost-savings structure of the health plan. Cigna wrote the plan in a way to discourage out-of-network utilization. The medical center appears to have frustrated this plan provision. If the medical center did attempt to collect, Cigna successfully argued it attempted to collect too little.
2. The specific evidence persuaded the courts that patients were never in any imminent danger, in the real world, of being required to pay the bill.
So what must you do, in the real world so to speak, in addition to creating a bill and sending it to patients? Until a more solidly developed body of case law exists, the best course of action is to simply ask each insurance company to tell you what is expected of you. This places the insurance company in a somewhat delicate position. If the insurance company is too harsh, demanding, for example, that you turn each patient over to collection agencies or worse, file a lawsuit, this might have negative consequences for the insurance company. People might not wish to do business with such a company.
Hopefully, the insurance company has already though of an answer and will be happy to tell you what it is.

By: Martin Merritt

– Source: http://www.physicianspractice.com/medical-billing-collections/serious-attempts-capture-patient-copays-your-medical-practice#sthash.3SaH1PvF.dpuf

Healthcare Reform, ERISA Claims, and Government Health Plans

The medical provider community is becoming more aware of the health plan claims procedures contained in the Employee Retirement Income Security Act (ERISA). The federal ERISA claims regulations provide many advantages to physicians when they pursue payment on their patient’s claims covered under private; i.e., non-government, group-sponsored plans. These advantages include the right to prompt claim decisions, the right to full and complete explanations on all EOBs, and the right to obtain e-mails, data, and documents from group health insurers or administrators when claim determinations are “adverse” (a complete or partial claim denial).
According to a little-known provision in the Affordable Care Act, these ERISA processes — designed to promote speed, fairness, and transparency — are now also required to be incorporated into every government employee group health plan. Beginning in about 2011, the healthcare reform law required that these ERISA procedures be added to government-sponsored plans, such as those covering the employees of cities, school districts, states, and even the federal government.
This article outlines the main benefits of these regulations and explains how physicians can use them to address the vague and frustrating claim denials often seen in EOBs. With some education and perseverance, using these tools can improve a physician’s bottom line.
First, we should be clear that these regulations apply to all group health plans. Many physicians have been under the impression that the rules only apply to self-insured plans and not to plans that are funded by a group insurance policy. Let’s debunk that myth here: ERISA applies to all group plans, whether insured or not; and now, through the Affordable Care Act, ERISA’s regulations apply to all government employer-sponsored plans as well.
Second, as a threshold matter, physicians must recognize that not only do the patients have legal rights here, but so does the physician. As ERISA beneficiaries, the physicians can pursue the same pathways as their patients can, under the patient’s health plan. Simple language — often already contained in a physician’s intake paperwork — and certain wording in the patient’s health plan can create beneficiary rights in the physician.
While the insurance industry and most claim administrators have vigorously fought this concept, there is solid legal authority supporting a physician’s rights here. Thus, once the physician is legally deemed a beneficiary, he or she can hold the insurer or claim administrator’s feet to the fire when it comes to pursuing payment on claims.
The ERISA health plan claims regulations have, for example, the following advantages:
• Insurers and claims administrators must respond to all health plan claims within 30 days;
• The burden is on insurers and claim administrators to justify a claim denial based upon an alleged lack of medical necessity or if it is allegedly experimental of investigational, with scientific or clinical evidence; and
• If a claim is denied, the insurer or administrator must provide internal documents to a requesting physician, such as their internal emails and memos.
The first important concept is the timing rule: An insurer or administrator must respond to a filed claim within 30 days. And if the response is a request for medical records, there is only a one-time request allowed per claim, and only a 15-day extension of the requirement to render a timely claim decision. If these deadlines are blown, the physician should demand payment in full, regardless of the type of services rendered. Legal counsel can pursue payment in full, using other methods, if a written demand by the physician is unsuccessful.
The next significant rule is that an insurer or claim administrator must explain the scientific or clinical basis for any decision that alleges a lack of medical necessity or that a service rendered was experimental or investigational. Insurance companies try to shift the burden to the physician, but the law places the burden in reverse: If a claim is denied on these grounds, the insurer or administrator needs to step up to the plate — with proof. And the insurer or administrator cannot transmit numerous and untimely requests for records as to medical necessity, after the 30-day deadline.
And finally, when a claim decision is adverse, the physician should demand all of the insurer’s internal medical documentation, e-mails, or other documents that allegedly support the insurance company or claim administrator’s decision. The regulations have contained these rights for 12 years, but physicians have not become aware of them, nor pressed for these materials on denied claims. Using this tool can often result in the receipt of a check, on a disputed claim, representing payment in full.
Be assured that these rules are a tool kit that will serve physicians well in their quest for payment and fair treatment on all claims filed under both public and private group health plans.

By: Richard Quadrino

– Source: http://www.physicianspractice.com/medical-billing-collections/healthcare-reform-erisa-claims-and-government-health-plans#sthash.wrp7DTL6.dpuf

Primary-Care Exception and PAs; Preventive Exam and E&M

Primary-Care Exception and Physician Assistants
Q: If a teaching physician is using the primary-care exception (PCE) and he is supervising fewer than four residents, can a physician assistant (PA) be included in the mix of four that the teaching physician is supervising? The teaching physician is using the PCE that allows supervision of a maximum of four residents.
A: I do not think a PA can be included in the mix due to the condition that the attending: “Have no other responsibilities, including the supervision of other personnel, at the time services are furnished by residents.” (See http://go.cms.gov/1d2M9Co).
On one level the PA doesn’t factor into the exception equation because Medicare doesn’t have anything to do with their reimbursement. On the other hand, the “other responsibilities” language above translates pretty directly into a “no” answer to your question. However, as a practical matter I suspect this is violated regularly in the name of efficiency, revenue, and volume.
Preventive Exam and E&M
Q: What do I need to do to better document the Medicare preventive exams when combined with an E&M? I have been told that I am missing things. How do preventive exams and regular annual exams differ?
A: Medicare calls these exams annual wellness visits (AWVs), and they require you to address some very specific items that differ from a typical or historical preventive service.
First off, you called it a “Medicare preventive exam.” Try and be more precise in the terminology. The AWV doesn’t actually include a physical exam, and if you do one for these visits you are going above and beyond somewhat. In that case, Medicare would be happier if you called it an AWV and management of “X.”
If you are providing both the AWV and an E&M service, as more and more providers are doing of late, document the history of present illness associated with the problems assessed first. Then move on with your normal review of systems; past medical, family, and social history; and exam associated with both aspects of the visit. AWVs also require some assessment of cognitive impairment and a couple of other items that are often not stated clearly in the note.
The most commonly overlooked elements are:
• Establishment of a list of current providers and suppliers that are regularly involved in providing medical care to the individual.
• Detection of any cognitive impairment that the individual may have.
• Review of an individual’s potential risk factors for depression, including current or past experiences with depression or other mood disorders, based on the use of an appropriate screening instrument for persons without a current diagnosis of depression, which the health professional may select from various available standardized screening tests designed for this purpose, and recognized by national professional medical organizations.
• Review of the individual’s functional ability and level of safety, based on direct observation of the individual, or the use of appropriate screening questions or a screening questionnaire, which the health professional may select from various available screening questions or standardized questionnaires designed for this purpose, and recognized by national professional medical organizations.
• Establishment of a written screening schedule for the individual, such as a checklist for the next five to 10 years, as appropriate, based on recommendations of the U.S. Preventive Services Task Force and Advisory Committee of Immunizations Practices, the individual’s health status, screening history, and age-appropriate preventive services covered by Medicare.
Although you may have actually addressed these elements in your comprehensive exam and note, use the language CMS uses (i.e., no cognitive impairment detected). There may also be a list of other providers elsewhere in the chart. If so, just reference it.
Ask your administrator to get you a copy of the AWV outline from Medicare.
Health Risk Assessment and Annual Wellness Visit
Q: If a patient does not fill out the health risk assessment (HRA) portion of Medicare’s AWV regarding activities of daily living (ADL) and instrumental activities of daily living (IADL), but the patient does perform the up and go test for the nurse, can we use that test for the HRA requirement of ADL and IADL, as well as using it for the review of the beneficiary’s functional ability and level of safety (ability to successfully perform activities of daily living)?
A: There is no more specific guidance on these elements other than what it says in the Medicare transmittals. They don’t talk about double use, versions of things, or partial things. It is really up to you whether you think one of these services has all its pieces. The elements of the HRAs don’t specify required elements for the HRA, just suggestions. It’s kind of up to you what you think is defensible and thorough. It would be nice if all these things were quantified but such guidance is not always available.
Fracture-Code Time Frames
Q: I’m an orthopedic surgeon and I was recently told that I shouldn’t be using closed fracture treatment codes two weeks or three weeks after the initial injury. Is this the case?
A: The CPT book states that “a physician that provides the definitive fracture care following a treatment to stabilize or protect may bill the fracture care codes” but it gives no time frame for this lapse between initial treatment and “definitive” treatment. An example of when such a time lapse might occur between initial and definitive treatment would be a Friday night ER visit with a cast and follow-up Monday or Tuesday of the next week with a cast replacement.
I can see a good use of the fracture care code within a reasonable proximity to the injury — perhaps up to seven or 10 days — but it would not appear as reasonable beyond that time frame. The real indicator as to whether you should use the treatment code is whether the patient clinically requires the treatment — that will be the ultimate defense.
Facing a coding conundrum? We’re here to help. Send your questions to coding expert Bill Dacey at billdacey@msn.com. He will help clear up the confusion, and you may even see your question featured in the journal.

By: Bill Dacey

– Source: http://www.physicianspractice.com/medical-billing-collections/primary-care-exception-and-pas-preventive-exam-and-em#sthash.J83DVG6D.dpuf

Turning Lessons Learned into Action at Your Medical Practice

We’ve all done it; some of us have even been caught doing it. Driving faster than the posted speed limit that is. I remember my first ticket, I was going 48 MPH in a 35 MPH zone. It was a steep downhill slope, but it doesn’t really matter, I was speeding. That is my only ticket, as I learned something that day. I was taught a lesson, and I took that lesson to heart.
Every day is full of lessons to be learned, if only we would pay attention to them. Lessons present themselves in various forms throughout the day. We make conscious and unconscious decisions every second, resulting in some type of action. Are you going to run that yellow light just as it is turning red? What if that jogger on the corner stepped off of the curb one second sooner than she should have and you ran that light? There are so many opportunities presenting to you to see these lessons. Here are some thoughts about identifying these in your medical practice:
If you had a patient that came in for her appointment, and during the 30-minute visit had a bad experience and left angry, wouldn’t you want to know why? Don’t shrug your shoulder and say, “Wow what a cranky person!” Perhaps there was an interaction with a staff member that did not go so well, or she did not want to pay for the visit because she did not understand that her deductible started over for the year. Maybe she was just having an off day. It’s worth it to find out if there was anything wrong with the service provided by your staff, or if more patient education is in order. Those are easy fixes, and should not be brushed off or ignored.
Did you receive a denial from an insurance company? Don’t ignore it, or just accept that is “part of the healthcare industry life.” Find out why. Make a list of the denial types, and then modify your process to stop those denials from happening. It’s a lot easier than you think, and will immediately increase your inflow and decrease your accounts receivable within a few weeks.
Do you have a really good staff member that just seems to be getting more and more frustrated at their job? Rather than just accept that they want to quit and lose vital personnel, find out why. Perhaps there are some areas that need updating within your practice. Maybe this person has tried to bring these areas to a supervisor’s (or your) attention, and still nothing has been done and nothing has changed. Change is inevitable, and a necessary part of professional growth. Enlist this person to help identify the true issues and have them help solve those issues. Your staff member will feel empowered and less stressed about their needs being ignored.
Many people avoid confrontation at all possible costs, and then wonder why there are problems in their business. If you are not comfortable being the person to tackle those issues head-on, hire someone who can. It’s so important to find out why something is happening. It makes it a lot easier to resolve the issue in a much more appropriate manner. Once you realize the problem, you must apply a reactionary discipline to that realization. This can be as simple as a policy update, or how patients are entered into your software system.
When you go into work today, observe the areas that might need some much needed attention and see what you can learn today.

By: P.J. Cloud-Moulds

– Source: http://www.physicianspractice.com/medical-billing-collections/turning-lessons-learned-action-your-medical-practice#sthash.1KDDqtHd.dpuf

Why Insurance Companies Should Collect Patient Payments

As I work to close out the books from 2013, I am struck at how much “bad debt” I am forced to write off. A lot of this debt is $5 and$10 deductibles and co-insurances from in-hospital patients our primary-care pediatrician will never see again having cared for the newborn only for a few days after his birth. Some comes from families that have been dismissed from our practice for non-payment. The dollar amounts are too low to justify sending multiple statements and, even for the larger amounts, the legal risk of reporting to the credit bureau via a collection agency is too high, so I write them off. And it bothers me.
It bothers me for many reasons. First, all those small dollar amounts add up to big numbers and ‘ my performance bonus goes out the window. Second, why shouldn’t these people have to pay their bills when I pay all my bills? Lastly, and here is what I want to talk about in this post, the insurance company’s intent to have the patient have some “skin in the game” is all for naught.
I understand why insurance companies are pushing more and more of the cost of healthcare onto the patients. Although not without controversy, I agree with the “skin in the game” concept that when patients recognize how much one provider cost versus another, the patients may make more fiscally conservative decisions (then again, they may not). Still, knowledge is power and all that after-school special junk and I get it. In real life, though, a significant number of patients are never feeling that pain of payment because we, the providers, have limited power to collect. The patient is getting away without having to pay their portion; a cost that was intended to encourage the patient to not over utilize or to pick lower-cost providers.
A surprisingly high number of our patients “forgot their wallet at home” or state “my ex-husband will send a check” leaving us with a significant amount of accounts receivable. Now I know some of you out there will say, “We don’t see anyone without a copay. We send them to the ATM across the parking lot or make them reschedule.” I, personally, am way too risk adverse to enforce such a policy. What if that patient has a seizure or other medical emergency between the time you turned them away and the time of their rescheduled appointment? Providing timely medical care is not the same thing as selling someone a loaf of bread and the liability associated with each reflects that. We see patients at the time of their scheduled appointment and then chase them for the copay or deductible after. If we didn’t, we risk a patient’s health and open ourselves to a lawsuit that we’d lose.
Chasing after, however, is mostly a losing game. I was recently at an industry event where the speaker pointed out a rise in the number of providers being sued (and losing) because they erroneously sent a patient to a collection agency that reported to the credit bureaus; the error was the insurance company’s error, not that it mattered. That was enough for me to stop reporting to collection agencies. While I will eventually dismiss families for failure to pay (for more on how to dismiss patients the right way, I highly recommend this blog post by attorney Martin Merritt), I stop short of reporting to the credit bureaus. It’s too much risk over mostly small-dollar amounts. Of course here again the patient gets away without paying and the insurance company’s intended behavior doesn’t happen.
Here’s my solution: Insurance companies should collect co-insurance and deductibles and not leave it to hospitals and doctors’ offices.
Hear me out:. If the insurance companies collected the patient-owed portion, there would be a number of benefits. First, collections are better administered by insurance companies. As I’ve already explained, providers are bad at it, which defeats the primary purpose (i.e., patient picks cheaper provider). The insurance companies have the administrative staff plus the power (i.e., cancelling a policy) if patients do not pay.
There would be a secondary benefit in that one way to cut healthcare costs is to increase the accuracy of diagnosis. Providers can best diagnose a patient when there is a good doctor-patient relationship and nothing hurts that relationship more than making your doctor the insurance company’s collection agent. After all, patients already have grave animosity toward the insurance companies. Adding on collections can’t worsen that relationship, but it can lift a huge cloud off of a patient’s feelings toward his doctor. It is bad enough doctors lecture us on exercise, smoking, and drinking. Being handed a huge bill (as determined by our insurance company, not our provider) just adds fuel to the fire and makes the patient less likely to be honest with the provider or take her advice to heart.
The more I think about it, the more astounded I am that no insurance company has implemented this yet. At the very least, I’d think the insurance provider would want the providers to report non-payment, but I’ve never been asked to do so. Patients should have “skin in the game” and know that their medical choices have consequences, both individual as well as communal. That said, until the insurance companies collect these fees themselves, I don’t see the impact as being significant enough.

By: Leann DiDomenico McAllister

– Source: http://www.physicianspractice.com/medical-billing-collections/why-insurance-companies-should-collect-patient-payments#sthash.UmR2qtwE.dpuf